navidocs/CLOUD_SESSION_COORDINATION.md

NaviDocs - Simple Status (No More Session Number Confusion!)

Last Updated: 2025-11-13 15:50 UTC

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🎉 GREAT NEWS: We're 95% Done!

All features are complete! Only 3 small tasks left (40 minutes total).

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✅ COMPLETED Work (5/5 Features Done!)

Feature	Branch	Status
Smart OCR (33x speedup)	claude/feature-smart-ocr-*	✅ COMPLETE
Timeline	claude/feature-timeline-*	✅ COMPLETE
Multi-Format Upload	claude/multiformat-*	✅ COMPLETE
Integration & Polish	claude/feature-polish-testing-*	✅ COMPLETE
Deployment Docs	claude/deployment-prep-*	✅ COMPLETE

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🚀 WHAT'S LEFT: Only 3 Tasks (40 minutes)

Task	Time	Who Can Do It
1. Merge integration branch	5 min	Anyone
2. Merge deployment files	5 min	Anyone
3. Deploy to StackCP	30 min	Anyone

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🔍 How to Know What to Do (No Session Numbers!)

Step 1: Check your branch

cd /home/setup/navidocs
git branch --show-current

Step 2: See what task matches your branch

Your Branch Contains	What to Do
feature-smart-ocr	✅ DONE! Pick Task 1, 2, or 3 below
feature-timeline	✅ DONE! Pick Task 1, 2, or 3 below
multiformat	✅ DONE! Pick Task 1, 2, or 3 below
feature-polish-testing	✅ DONE! Pick Task 1, 2, or 3 below
deployment-prep	🚀 Do Task 3 (deploy!) after 1&2
navidocs-cloud-coordination	🎯 Do Tasks 1, 2, 3 in order

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📝 Task Details

Task 1: Merge Integration Branch (5 min)

cd /home/setup/navidocs
git fetch origin
git checkout navidocs-cloud-coordination
git merge origin/claude/feature-polish-testing-011CV539gRUg4XMV3C1j56yr
git push origin navidocs-cloud-coordination

Task 2: Merge Deployment Files (5 min)

cd /home/setup/navidocs
git checkout navidocs-cloud-coordination
git merge origin/claude/deployment-prep-011CV53By5dfJaBfbPXZu9XY
git push origin navidocs-cloud-coordination

Task 3: Deploy to StackCP (30 min)

1. Run checklist: Open PRE_DEPLOYMENT_CHECKLIST.md, go through all items
2. Tag release:

   git tag -a v1.0-production -m "NaviDocs v1.0 - All features complete"
   git push origin v1.0-production
   

3. Deploy: ./deploy-stackcp.sh production
4. Verify: Test upload, search, timeline on live site

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🎯 Read Full Details

For complete step-by-step instructions, read:

• CURRENT_STATUS_AND_NEXT_STEPS.md (comprehensive guide)

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OLD SESSION INSTRUCTIONS BELOW (IGNORE - KEPT FOR REFERENCE)

📋 Session 1: You're DONE with Smart OCR! Now Start Session 4

What you completed: ✅ Smart OCR (33x performance gain)

Your new assignment: Session 4 - UI Polish & Integration Testing

Instructions:

1. Read this prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-4-polish-testing.md

2. Your tasks:

   • Merge feature-smart-ocr branch (yours)
   • Merge feature-timeline branch (Session 3's work)
   • Wait for Session 2 to finish, then merge their feature/multiformat branch
   • Polish UI (upload form, timeline, responsive design)
   • Test all features working together
   • Create feature/polish-testing branch with final integration

3. Duration: 90 minutes

4. Start now - Session 2 will catch up!

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📋 Session 2: RESTART - You Did Wrong Task

What you did: ❌ Technical Architecture (research session)

What you SHOULD do: ✅ Multi-Format Upload Implementation

Instructions:

1. Delete your research work:

   rm -rf intelligence/
   git checkout navidocs-cloud-coordination
   

2. Create correct branch:

   git checkout -b feature/multiformat
   

3. Read CORRECT prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-2-multiformat.md

4. Build multi-format upload:

   • Install: npm install mammoth xlsx
   • Update server/services/file-safety.js (add JPG, PNG, DOCX, XLSX, TXT, MD)
   • Create server/services/document-processor.js
   • Update server/workers/ocr-worker.js
   • Update client/src/components/UploadForm.vue
   • Test all file types

5. Duration: 90 minutes

6. Push to feature/multiformat when done

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📋 Session 3: You're DONE with Timeline! Now Start Session 5

What you completed: ✅ Timeline Feature (activity feed)

Your new assignment: Session 5 - Deployment & Documentation

Instructions:

1. Read this prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-5-deployment.md

2. Your tasks:

   • Create .env.production with secure secrets
   • Create deploy-stackcp.sh deployment script
   • Create scripts/backup-database.sh
   • Write docs/USER_GUIDE.md
   • Write docs/DEVELOPER.md
   • Create PRE_DEPLOYMENT_CHECKLIST.md
   • Tag release as v1.0-production
   • Deploy to StackCP

3. Duration: 90 minutes

4. Wait for Session 1 (doing Session 4 work) to finish integration testing first

5. Then deploy everything to StackCP production!

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📋 Session 4: On Hold - Session 1 Is Doing Your Work

Status: Session 1 is handling Session 4 tasks (integration & polish)

What to do: Standby or close this session - Session 1 has it covered

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📋 Session 5: On Hold - Session 3 Will Do Your Work

Status: Session 3 is handling Session 5 tasks (deployment & docs)

What to do: Standby or close this session - Session 3 has it covered

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🔄 Workflow Summary

Current Flow:

1. Session 1 → Merging features + polishing UI (Session 4 work)
2. Session 2 → Building multi-format upload (correct task, restarted)
3. Session 3 → Creating deployment scripts + deploying to StackCP (Session 5 work)

When Session 2 Finishes:

• Session 1 will merge feature/multiformat branch
• Session 1 completes integration testing
• Session 1 signals Session 3 to deploy

Final Deployment:

• Session 3 runs deployment to StackCP
• Session 3 tags v1.0-production
• NaviDocs goes live! 🚀

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📊 Branch Status on GitHub

✅ feature-smart-ocr              - Session 1 complete (Smart OCR)
✅ feature-timeline               - Session 3 complete (Timeline)
🔄 feature/multiformat            - Session 2 building (Multi-format upload)
⏳ feature/polish-testing         - Session 1 creating (Integration)
⏳ navidocs-cloud-coordination    - Session 3 will tag for production

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🚨 Quick Reference

Session 1: Do Session 4 (integration) - https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-4-polish-testing.md

Session 2: Restart with correct task - https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-2-multiformat.md

Session 3: Do Session 5 (deployment) - https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-5-deployment.md

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✅ Success Criteria

When ALL sessions complete:

• ✅ Smart OCR working (36x speedup)
• ✅ Multi-format uploads (JPG, DOCX, XLSX, TXT, MD)
• ✅ Timeline showing all activity
• ✅ UI polished and responsive
• ✅ All features tested and integrated
• ✅ Deployed to StackCP production
• ✅ Documentation complete
• ✅ Tagged as v1.0-production

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Start your assigned task now! Check this doc if you're unsure what to do. 🚀

Location of this doc: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/CLOUD_SESSION_COORDINATION.md