navidocs/SESSION_HANDOVER_2025-11-13_1430.md

# NaviDocs Session Handover - 2025-11-13 14:30 UTC

**Welcome to NaviDocs!** 🚢

**Session Duration:** 3 hours (since last handover)
**Status:** ✅ Cloud Sessions 1-5 Ready to Launch
**GitHub:** https://github.com/dannystocker/navidocs (navidocs-cloud-coordination branch)
**Builder Prompts:** https://github.com/dannystocker/navidocs/tree/navidocs-cloud-coordination/builder/prompts

---

## What Just Happened

1. **Created builder/prompts directory structure:**
   - `current/` - Active feature development (Sessions 1-5)
   - `implementation/` - MVP feature builds (archived)
   - `research/` - Strategy sessions (archived)

2. **Created all 5 cloud session prompts:**
   - Session 1: Smart OCR (60 min, 36x speedup)
   - Session 2: Multi-format Upload (90 min, JPG/DOCX/XLSX/TXT/MD)
   - Session 3: Timeline Feature (120 min, activity feed)
   - Session 4: UI Polish & Testing (90 min, responsive + integration)
   - Session 5: Deployment & Documentation (90 min, production ready)

3. **Committed to GitHub:**
   - Commit `32a4b07`: Builder prompts directory
   - All prompts accessible via GitHub URLs
   - Cloud sessions can poll for updates

4. **Session Status:**
   - Session 1: Started (user reported)
   - Session 2: Started (user reported)
   - Sessions 3-5: Ready to launch (prompts created)

---

## Current System Status

### ✅ All Services Running (Local Dev)
- **Backend API:** Port 8001 (uptime 3.5 hours)
- **Frontend:** Port 8081 (Vue 3.5 + Vite)
- **Meilisearch:** Port 7700 (1 document indexed)
- **Redis:** Port 6379 (4 connected clients)
- **OCR Worker:** Active

### Test Credentials
- **User:** test2@navidocs.test / TestPassword123
- **User ID:** bef71b0c-3427-485b-b4dd-b6399f4d4c45
- **Organization:** Test Yacht Azimut 55S
- **Org ID:** 6ce0dfc7-f754-4122-afde-85154bc4d0ae

### Working Documents
- `31af1297-8a75-4925-a19b-920a619f1f9a` - Azimut 55S Bilge Pump Manual (SEARCHABLE ✓)
- `efb25a15-7d84-4bc3-b070-6bd7dec8d59a` - Liliane1 Prestige Manual (RE-INDEXED ✓)

---

## Cloud Sessions (5 Parallel Tracks)

### Session 1: Smart OCR 🏃
**Status:** 🟡 STARTED (user confirmed)
**Prompt:** https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-1-smart-ocr.md
**Branch:** `feature/smart-ocr`
**Goal:** Extract native PDF text first, only OCR scanned pages
**Performance:** 180s → 5s (36x speedup)
**Dependencies:** `npm install pdfjs-dist`
**Completion:** Estimated 60 minutes from start

### Session 2: Multi-Format Upload 🏃
**Status:** 🟡 STARTED (user confirmed)
**Prompt:** https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-2-multiformat.md
**Branch:** `feature/multiformat`
**Goal:** Enable JPG, PNG, DOCX, XLSX, TXT, MD uploads
**Dependencies:** `npm install mammoth xlsx`
**Completion:** Estimated 90 minutes from start

### Session 3: Timeline Feature ⏳
**Status:** ⏳ READY TO LAUNCH
**Prompt:** https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-3-timeline.md
**Branch:** `feature/timeline`
**Goal:** Organization activity timeline (reverse chronological)
**Work:** Database migration + API + Frontend component
**Completion:** Estimated 2 hours
**Can Start:** Immediately (no dependencies on Sessions 1-2)

### Session 4: UI Polish & Testing ⏳
**Status:** ⏳ WAITING FOR SESSIONS 1-3
**Prompt:** https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-4-polish-testing.md
**Branch:** `feature/polish-testing`
**Goal:** Merge all features, polish UI, test integration
**Work:** Responsive design, loading states, error handling
**Completion:** Estimated 90 minutes
**Dependencies:** Sessions 1, 2, 3 must push to GitHub first

### Session 5: Deployment & Documentation ⏳
**Status:** ⏳ WAITING FOR SESSION 4
**Prompt:** https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-5-deployment.md
**Branch:** N/A (works on navidocs-cloud-coordination)
**Goal:** Deploy to StackCP, create docs, tag v1.0-production
**Work:** Deployment scripts, user guide, developer guide, SSL, monitoring
**Completion:** Estimated 90 minutes
**Dependencies:** Session 4 must complete

---

## Immediate Next Steps

### For You (New Claude)
1. **Monitor cloud session progress:**
   - Check GitHub for new feature branches
   - Review commits from Sessions 1 & 2
   - Coordinate Session 3 launch

2. **Launch Session 3 when ready:**
   - Wait for user confirmation that Sessions 1-2 are underway
   - Provide Session 3 prompt URL to user

3. **Prepare for Session 4:**
   - Session 4 will need to merge all features
   - Watch for completion signals from Sessions 1-3

### For Cloud Sessions (Instructions to Give User)

**Session 1 Message:**
```
Hi Claude! Welcome to NaviDocs Cloud Session 1.
Your mission: Smart OCR Implementation (60 minutes)
📋 Full instructions:
https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-1-smart-ocr.md

Setup:
git clone https://github.com/dannystocker/navidocs.git
git checkout navidocs-cloud-coordination
git checkout -b feature/smart-ocr
cd server && npm install pdfjs-dist

Read the full prompt and start! 🚀
```

**Session 2 Message:**
```
Hi Claude! Welcome to NaviDocs Cloud Session 2.
Your mission: Multi-Format Upload Support (90 minutes)
📋 Full instructions:
https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-2-multiformat.md

Setup:
git clone https://github.com/dannystocker/navidocs.git
git checkout navidocs-cloud-coordination
git checkout -b feature/multiformat
cd server && npm install mammoth xlsx

Read the full prompt and start! 🚀
```

**Session 3 Message:**
```
Hi Claude! Welcome to NaviDocs Cloud Session 3.
Your mission: Organization Timeline Feature (2 hours)
📋 Full instructions:
https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-3-timeline.md

Setup:
git clone https://github.com/dannystocker/navidocs.git
git checkout navidocs-cloud-coordination
git checkout -b feature/timeline

Read the full prompt and start! 🚀
Independent work - no dependency on Sessions 1-2.
```

---

## Key Files Reference

### Prompts (GitHub)
- **Session 1:** builder/prompts/current/session-1-smart-ocr.md
- **Session 2:** builder/prompts/current/session-2-multiformat.md
- **Session 3:** builder/prompts/current/session-3-timeline.md
- **Session 4:** builder/prompts/current/session-4-polish-testing.md
- **Session 5:** builder/prompts/current/session-5-deployment.md
- **README:** builder/prompts/README.md (overview + status dashboard)

### Specs & Plans
- `IMPROVEMENT_PLAN_OCR_AND_UPLOADS.md` - Smart OCR + multi-format (comprehensive)
- `FEATURE_SPEC_TIMELINE.md` - Timeline feature (database, API, frontend)
- `LAUNCH_CHECKLIST.md` - Pre-launch verification (4 scripts)

### Infrastructure
- `pre-launch-checklist.sh` - Run before starting services
- `verify-running.sh` - Verify all services operational
- `debug-logs.sh` - Consolidated debugging
- `version-check.sh` - Version fingerprint

---

## Git Status

**Branch:** navidocs-cloud-coordination
**Latest Commit:** 32a4b07 "[CLOUD PROMPTS] Add builder/prompts directory"
**Parent Commit:** 28dbda1 "[HANDOVER] Session handover + cloud session 1 prompt ready"
**Tag:** v0.5-demo-ready (2 commits behind)

**Remotes:**
- github: https://github.com/dannystocker/navidocs.git
- origin: http://localhost:4000/ggq-admin/navidocs.git

**Feature Branches Expected:**
- `feature/smart-ocr` (Session 1, in progress)
- `feature/multiformat` (Session 2, in progress)
- `feature/timeline` (Session 3, not started)
- `feature/polish-testing` (Session 4, not started)

---

## Current Blockers

### Zero P0 Blockers ✅

### P1 (Non-blocking)
1. **Sessions 1-2 monitoring:** Need to verify they're making progress
2. **Session 3 launch timing:** Wait for user confirmation to start
3. **Session 4 coordination:** Will need all feature branches before starting

---

## Communication Protocol

### Checking Session Progress

```bash
# Fetch latest from GitHub
git fetch github

# Check for feature branches
git branch -r | grep feature/

# Expected output (once sessions push):
# remotes/github/feature/smart-ocr
# remotes/github/feature/multiformat
# remotes/github/feature/timeline
```

### Session Completion Signals

Each session should:
1. Push feature branch to GitHub
2. Create `SESSION-N-COMPLETE.md` in repo root
3. Report completion time and deliverables

### User Updates

Provide updates in this format:
```
📊 Cloud Session Status Update

Session 1 (Smart OCR): 🟡 In Progress (40% - pdf-text-extractor.js created)
Session 2 (Multi-format): 🟡 In Progress (30% - file-safety.js updated)
Session 3 (Timeline): ⏳ Ready to launch
Session 4 (Polish): ⏳ Waiting for Sessions 1-3
Session 5 (Deploy): ⏳ Waiting for Session 4
```

---

## Quick Commands

```bash
# Check local services
./verify-running.sh

# View OCR worker logs
tail -f /tmp/navidocs-ocr-worker.log

# Test search API
curl -X POST http://localhost:8001/api/search \
  -H "Authorization: Bearer [TOKEN]" \
  -d '{"q":"bilge"}'

# Check GitHub for new feature branches
git fetch github && git branch -r

# Read session prompts
cat builder/prompts/current/session-*.md
```

---

## Success Metrics

**Current Progress:** 40/100 → 95/100 (Target)
- Backend: 95/100 (stable)
- Frontend: 60/100 (polishing in progress)
- Database: 100/100 (migrations ready)
- Upload: 90/100 (smart OCR in progress)
- Search: 90/100 (working)
- Timeline: 0/100 (Session 3 not started)

**Target After All Sessions:**
- Backend: 98/100
- Frontend: 95/100
- Database: 100/100
- Upload: 100/100 (all formats + smart OCR)
- Search: 95/100
- Timeline: 100/100 (fully functional)

**Overall Target:** 95/100 (Production Ready)

---

## Context for New Claude

**What NaviDocs Does:**
Boat documentation management platform for yacht owners. Store manuals, warranties, service records, and photos. Full-text search across all documents with OCR. Multi-tenant SaaS for boat clubs and marinas.

**Why Cloud Sessions:**
5 separate Claude Code instances (browser-based at claude.ai) working in parallel on different features. Each session has a dedicated prompt with implementation details. Sessions work independently, commit to feature branches, then Session 4 integrates everything.

**Current Phase:**
- ✅ v0.5 demo-ready (baseline working)
- 🏃 Sessions 1-2 implementing OCR optimization + multi-format
- ⏳ Sessions 3-5 ready to launch (timeline + polish + deploy)
- 🎯 Target: v1.0 production deployment

**Your Role:**
Coordinate cloud sessions, monitor progress, launch Session 3 when ready, prepare for Session 4 integration. Think of yourself as the "project manager" orchestrating 5 parallel work streams.

---

**Welcome aboard! You're coordinating a 5-session cloud deployment for NaviDocs v1.0. Sessions 1-2 are running, Session 3 is ready to launch. Monitor GitHub for feature branch activity and guide the user on when to start Session 3! 🚀**

**GitHub:** https://github.com/dannystocker/navidocs/tree/navidocs-cloud-coordination
**Builder Prompts:** https://github.com/dannystocker/navidocs/tree/navidocs-cloud-coordination/builder/prompts
**All Prompts Accessible:** Via GitHub URLs for cloud sessions on separate machines

**Quick Start for User:**
Tell Session 3: "Read https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-3-timeline.md"