navidocs/SESSION_HANDOVER_2025-11-13_1430.md

NaviDocs Session Handover - 2025-11-13 14:30 UTC

Welcome to NaviDocs! 🚢

Session Duration: 3 hours (since last handover) Status: ✅ Cloud Sessions 1-5 Ready to Launch GitHub: https://github.com/dannystocker/navidocs (navidocs-cloud-coordination branch) Builder Prompts: https://github.com/dannystocker/navidocs/tree/navidocs-cloud-coordination/builder/prompts

---

What Just Happened

1. Created builder/prompts directory structure:

   • current/ - Active feature development (Sessions 1-5)
   • implementation/ - MVP feature builds (archived)
   • research/ - Strategy sessions (archived)

2. Created all 5 cloud session prompts:

   • Session 1: Smart OCR (60 min, 36x speedup)
   • Session 2: Multi-format Upload (90 min, JPG/DOCX/XLSX/TXT/MD)
   • Session 3: Timeline Feature (120 min, activity feed)
   • Session 4: UI Polish & Testing (90 min, responsive + integration)
   • Session 5: Deployment & Documentation (90 min, production ready)

3. Committed to GitHub:

   • Commit 32a4b07: Builder prompts directory
   • All prompts accessible via GitHub URLs
   • Cloud sessions can poll for updates

4. Session Status:

   • Session 1: Started (user reported)
   • Session 2: Started (user reported)
   • Sessions 3-5: Ready to launch (prompts created)

---

Current System Status

✅ All Services Running (Local Dev)

• Backend API: Port 8001 (uptime 3.5 hours)
• Frontend: Port 8081 (Vue 3.5 + Vite)
• Meilisearch: Port 7700 (1 document indexed)
• Redis: Port 6379 (4 connected clients)
• OCR Worker: Active

Test Credentials

• User: test2@navidocs.test / TestPassword123
• User ID: bef71b0c-3427-485b-b4dd-b6399f4d4c45
• Organization: Test Yacht Azimut 55S
• Org ID: 6ce0dfc7-f754-4122-afde-85154bc4d0ae

Working Documents

• 31af1297-8a75-4925-a19b-920a619f1f9a - Azimut 55S Bilge Pump Manual (SEARCHABLE ✓)
• efb25a15-7d84-4bc3-b070-6bd7dec8d59a - Liliane1 Prestige Manual (RE-INDEXED ✓)

---

Cloud Sessions (5 Parallel Tracks)

Session 1: Smart OCR 🏃

Status: 🟡 STARTED (user confirmed) Prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-1-smart-ocr.md Branch: feature/smart-ocr Goal: Extract native PDF text first, only OCR scanned pages Performance: 180s → 5s (36x speedup) Dependencies: npm install pdfjs-dist Completion: Estimated 60 minutes from start

Session 2: Multi-Format Upload 🏃

Status: 🟡 STARTED (user confirmed) Prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-2-multiformat.md Branch: feature/multiformat Goal: Enable JPG, PNG, DOCX, XLSX, TXT, MD uploads Dependencies: npm install mammoth xlsx Completion: Estimated 90 minutes from start

Session 3: Timeline Feature ⏳

Status: ⏳ READY TO LAUNCH Prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-3-timeline.md Branch: feature/timeline Goal: Organization activity timeline (reverse chronological) Work: Database migration + API + Frontend component Completion: Estimated 2 hours Can Start: Immediately (no dependencies on Sessions 1-2)

Session 4: UI Polish & Testing ⏳

Status: ⏳ WAITING FOR SESSIONS 1-3 Prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-4-polish-testing.md Branch: feature/polish-testing Goal: Merge all features, polish UI, test integration Work: Responsive design, loading states, error handling Completion: Estimated 90 minutes Dependencies: Sessions 1, 2, 3 must push to GitHub first

Session 5: Deployment & Documentation ⏳

Status: ⏳ WAITING FOR SESSION 4 Prompt: https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-5-deployment.md Branch: N/A (works on navidocs-cloud-coordination) Goal: Deploy to StackCP, create docs, tag v1.0-production Work: Deployment scripts, user guide, developer guide, SSL, monitoring Completion: Estimated 90 minutes Dependencies: Session 4 must complete

---

Immediate Next Steps

For You (New Claude)

1. Monitor cloud session progress:

   • Check GitHub for new feature branches
   • Review commits from Sessions 1 & 2
   • Coordinate Session 3 launch

2. Launch Session 3 when ready:

   • Wait for user confirmation that Sessions 1-2 are underway
   • Provide Session 3 prompt URL to user

3. Prepare for Session 4:

   • Session 4 will need to merge all features
   • Watch for completion signals from Sessions 1-3

For Cloud Sessions (Instructions to Give User)

Session 1 Message:

Hi Claude! Welcome to NaviDocs Cloud Session 1.
Your mission: Smart OCR Implementation (60 minutes)
📋 Full instructions:
https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-1-smart-ocr.md

Setup:
git clone https://github.com/dannystocker/navidocs.git
git checkout navidocs-cloud-coordination
git checkout -b feature/smart-ocr
cd server && npm install pdfjs-dist

Read the full prompt and start! 🚀

Session 2 Message:

Hi Claude! Welcome to NaviDocs Cloud Session 2.
Your mission: Multi-Format Upload Support (90 minutes)
📋 Full instructions:
https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-2-multiformat.md

Setup:
git clone https://github.com/dannystocker/navidocs.git
git checkout navidocs-cloud-coordination
git checkout -b feature/multiformat
cd server && npm install mammoth xlsx

Read the full prompt and start! 🚀

Session 3 Message:

Hi Claude! Welcome to NaviDocs Cloud Session 3.
Your mission: Organization Timeline Feature (2 hours)
📋 Full instructions:
https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-3-timeline.md

Setup:
git clone https://github.com/dannystocker/navidocs.git
git checkout navidocs-cloud-coordination
git checkout -b feature/timeline

Read the full prompt and start! 🚀
Independent work - no dependency on Sessions 1-2.

---

Key Files Reference

Prompts (GitHub)

• Session 1: builder/prompts/current/session-1-smart-ocr.md
• Session 2: builder/prompts/current/session-2-multiformat.md
• Session 3: builder/prompts/current/session-3-timeline.md
• Session 4: builder/prompts/current/session-4-polish-testing.md
• Session 5: builder/prompts/current/session-5-deployment.md
• README: builder/prompts/README.md (overview + status dashboard)

Specs & Plans

• IMPROVEMENT_PLAN_OCR_AND_UPLOADS.md - Smart OCR + multi-format (comprehensive)
• FEATURE_SPEC_TIMELINE.md - Timeline feature (database, API, frontend)
• LAUNCH_CHECKLIST.md - Pre-launch verification (4 scripts)

Infrastructure

• pre-launch-checklist.sh - Run before starting services
• verify-running.sh - Verify all services operational
• debug-logs.sh - Consolidated debugging
• version-check.sh - Version fingerprint

---

Git Status

Branch: navidocs-cloud-coordination Latest Commit: 32a4b07 "[CLOUD PROMPTS] Add builder/prompts directory" Parent Commit: 28dbda1 "[HANDOVER] Session handover + cloud session 1 prompt ready" Tag: v0.5-demo-ready (2 commits behind)

Remotes:

• github: https://github.com/dannystocker/navidocs.git
• origin: http://localhost:4000/ggq-admin/navidocs.git

Feature Branches Expected:

• feature/smart-ocr (Session 1, in progress)
• feature/multiformat (Session 2, in progress)
• feature/timeline (Session 3, not started)
• feature/polish-testing (Session 4, not started)

---

Current Blockers

Zero P0 Blockers ✅

P1 (Non-blocking)

1. Sessions 1-2 monitoring: Need to verify they're making progress
2. Session 3 launch timing: Wait for user confirmation to start
3. Session 4 coordination: Will need all feature branches before starting

---

Communication Protocol

Checking Session Progress

# Fetch latest from GitHub
git fetch github

# Check for feature branches
git branch -r | grep feature/

# Expected output (once sessions push):
# remotes/github/feature/smart-ocr
# remotes/github/feature/multiformat
# remotes/github/feature/timeline

Session Completion Signals

Each session should:

1. Push feature branch to GitHub
2. Create SESSION-N-COMPLETE.md in repo root
3. Report completion time and deliverables

User Updates

Provide updates in this format:

📊 Cloud Session Status Update

Session 1 (Smart OCR): 🟡 In Progress (40% - pdf-text-extractor.js created)
Session 2 (Multi-format): 🟡 In Progress (30% - file-safety.js updated)
Session 3 (Timeline): ⏳ Ready to launch
Session 4 (Polish): ⏳ Waiting for Sessions 1-3
Session 5 (Deploy): ⏳ Waiting for Session 4

---

Quick Commands

# Check local services
./verify-running.sh

# View OCR worker logs
tail -f /tmp/navidocs-ocr-worker.log

# Test search API
curl -X POST http://localhost:8001/api/search \
  -H "Authorization: Bearer [TOKEN]" \
  -d '{"q":"bilge"}'

# Check GitHub for new feature branches
git fetch github && git branch -r

# Read session prompts
cat builder/prompts/current/session-*.md

---

Success Metrics

Current Progress: 40/100 → 95/100 (Target)

• Backend: 95/100 (stable)
• Frontend: 60/100 (polishing in progress)
• Database: 100/100 (migrations ready)
• Upload: 90/100 (smart OCR in progress)
• Search: 90/100 (working)
• Timeline: 0/100 (Session 3 not started)

Target After All Sessions:

• Backend: 98/100
• Frontend: 95/100
• Database: 100/100
• Upload: 100/100 (all formats + smart OCR)
• Search: 95/100
• Timeline: 100/100 (fully functional)

Overall Target: 95/100 (Production Ready)

---

Context for New Claude

What NaviDocs Does: Boat documentation management platform for yacht owners. Store manuals, warranties, service records, and photos. Full-text search across all documents with OCR. Multi-tenant SaaS for boat clubs and marinas.

Why Cloud Sessions: 5 separate Claude Code instances (browser-based at claude.ai) working in parallel on different features. Each session has a dedicated prompt with implementation details. Sessions work independently, commit to feature branches, then Session 4 integrates everything.

Current Phase:

• ✅ v0.5 demo-ready (baseline working)
• 🏃 Sessions 1-2 implementing OCR optimization + multi-format
• ⏳ Sessions 3-5 ready to launch (timeline + polish + deploy)
• 🎯 Target: v1.0 production deployment

Your Role: Coordinate cloud sessions, monitor progress, launch Session 3 when ready, prepare for Session 4 integration. Think of yourself as the "project manager" orchestrating 5 parallel work streams.

---

Welcome aboard! You're coordinating a 5-session cloud deployment for NaviDocs v1.0. Sessions 1-2 are running, Session 3 is ready to launch. Monitor GitHub for feature branch activity and guide the user on when to start Session 3! 🚀

GitHub: https://github.com/dannystocker/navidocs/tree/navidocs-cloud-coordination Builder Prompts: https://github.com/dannystocker/navidocs/tree/navidocs-cloud-coordination/builder/prompts All Prompts Accessible: Via GitHub URLs for cloud sessions on separate machines

Quick Start for User: Tell Session 3: "Read https://github.com/dannystocker/navidocs/blob/navidocs-cloud-coordination/builder/prompts/current/session-3-timeline.md"