navidocs/SESSION_HANDOVER_2025-11-13_1305.md

NaviDocs Session Handover - 2025-11-13 13:05 UTC

Welcome to NaviDocs! 🚢

Session Duration: 1.5 hours Status: ✅ DEMO-READY v0.5 - All systems operational GitHub: https://github.com/dannystocker/navidocs (v0.5-demo-ready tag) Next: Cloud sessions ready to deploy for features

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What Just Happened

1. Fixed search bug: Liliane1 document wasn't indexed (old upload). Re-queued OCR (now processing).
2. Uploaded test document: "Azimut 55S Bilge Pump Manual" - search works (3 hits for "bilge")
3. Created implementation specs: Smart OCR + Multi-format upload + Timeline feature
4. Committed to GitHub: v0.5-demo-ready tag pushed
5. Prepared cloud session prompts: 5 sessions ready to launch (separate Claude Code instances)

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Current System Status

✅ All Services Running

• Backend API: Port 8001 (uptime 1.5 hours)
• Frontend: Port 8081 (Vue 3.5 + Vite)
• Meilisearch: Port 7700 (1 document indexed)
• Redis: Port 6379 (4 connected clients)
• OCR Worker: Active (Liliane1 reprocessing in progress)
• Chat System: PID 14596 (5 sessions ready)

Test Credentials

• User: test2@navidocs.test / TestPassword123
• User ID: bef71b0c-3427-485b-b4dd-b6399f4d4c45
• Organization: Test Yacht Azimut 55S
• Org ID: 6ce0dfc7-f754-4122-afde-85154bc4d0ae

Working Documents

• 31af1297-8a75-4925-a19b-920a619f1f9a - Azimut 55S Bilge Pump Manual (SEARCHABLE ✓)
• efb25a15-7d84-4bc3-b070-6bd7dec8d59a - Liliane1 Prestige Manual (RE-INDEXING...)

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Feature Roadmap (Ready to Build)

Priority 1: Smart OCR (Session 1 - 1 hour)

Spec: /home/setup/navidocs/IMPROVEMENT_PLAN_OCR_AND_UPLOADS.md Goal: Extract native PDF text first, only OCR scanned pages Performance: 36x speedup (180s → 5s for text PDFs) Dependencies: npm install pdfjs-dist Files: server/services/pdf-text-extractor.js (new), server/services/ocr.js (modify)

Priority 2: Multi-Format Upload (Session 2 - 1.5 hours)

Spec: Same file as P1 Goal: Accept JPG, PNG, DOCX, XLSX, TXT, MD files Dependencies: npm install mammoth xlsx Files: server/services/file-safety.js, server/services/document-processor.js (new)

Priority 3: Timeline Feature (Sessions 3+4 - 2 hours)

Spec: /home/setup/navidocs/FEATURE_SPEC_TIMELINE.md Goal: Organization activity feed (uploads, maintenance, warranty events) Route: /timeline (reverse chronological) Database: New table activity_log (migration 010) API: GET /api/organizations/:id/timeline

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Cloud Sessions Strategy

User wants to leverage 5 separate Claude Code instances (claude.ai browser sessions) for parallel work:

Session Assignments

1. Session 1: Smart OCR implementation (independent)
2. Session 2: Multi-format upload (independent)
3. Session 3: Timeline backend (database + API)
4. Session 4: Timeline frontend (Vue component)
5. Session 5: Integration testing + coordination

Files Created

• CLOUD_START_SESSION_1_SMART_OCR.md - Welcome prompt for Session 1 (copy-paste into claude.ai)
• Need to create: Sessions 2-5 welcome prompts

Communication

• Chat system running (PID 14596) for coordination
• GitHub feature branches: feature/smart-ocr, feature/multiformat, feature/timeline
• Each session reports progress via git commits + summary docs

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Immediate Next Steps

For You (New Claude)

1. Create remaining cloud prompts: Sessions 2-5 welcome documents
2. Update agents.md: Current NaviDocs status
3. Commit handover docs: Push to GitHub
4. User launches cloud sessions: Copy-paste prompts into 5 browser tabs

For Cloud Sessions (When Launched)

1. Clone repo, checkout branch
2. Implement feature per spec
3. Test locally
4. Commit to feature branch
5. Report completion

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Key Files Reference

Specs & Plans

• IMPROVEMENT_PLAN_OCR_AND_UPLOADS.md - Smart OCR + multi-format (comprehensive)
• FEATURE_SPEC_TIMELINE.md - Timeline feature (database, API, frontend)
• LAUNCH_CHECKLIST.md - Pre-launch verification (4 scripts)

Infrastructure

• pre-launch-checklist.sh - Run before starting services
• verify-running.sh - Verify all services operational
• debug-logs.sh - Consolidated debugging
• version-check.sh - Version fingerprint

Cloud Coordination

• CLOUD_START_SESSION_1_SMART_OCR.md - Session 1 welcome (DONE)
• LAUNCH_CLOUD_SESSIONS_GUIDE.md - How to launch sessions
• /tmp/send-to-cloud.sh - Send messages to sessions
• /tmp/read-from-cloud.sh - Read messages from sessions

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Git Status

Branch: navidocs-cloud-coordination Latest Commit: 1addf07 "[DEMO READY] Working NaviDocs v0.5" Tag: v0.5-demo-ready Remotes:

• github: https://github.com/dannystocker/navidocs.git
• origin: http://localhost:4000/ggq-admin/navidocs.git

Uncommitted:

• CLOUD_START_SESSION_1_SMART_OCR.md (new)
• SESSION_HANDOVER_2025-11-13_1305.md (this file)

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Current Blockers

Zero P0 Blockers ✅

P1 (Non-blocking)

1. Liliane1 OCR incomplete: Background job running, will finish in ~30 min
2. Cloud session prompts: Need to create welcome docs for sessions 2-5
3. Frontend manual testing: Needed before final demo (20 min)

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Quick Commands

# Start all services
cd /home/setup/navidocs && ./start-all.sh

# Verify running
./verify-running.sh

# Test search API
curl -X POST http://localhost:8001/api/search \
  -H "Authorization: Bearer [TOKEN]" \
  -d '{"q":"bilge"}'

# Monitor OCR worker
tail -f /tmp/navidocs-ocr-worker.log

# Check chat system
ps aux | grep claude-sync

# Read messages from cloud
/tmp/read-from-cloud.sh

# Send message to session
/tmp/send-to-cloud.sh 1 "Subject" "Body"

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Success Metrics

Demo Readiness: 82/100 (v0.5)

• Backend: 95/100
• Frontend: 60/100
• Database: 100/100
• Upload: 90/100
• Search: 90/100

Goal: Reach 95/100 with cloud session features

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Welcome aboard! NaviDocs is demo-ready and cloud sessions are prepped for parallel feature development. Your mission: Create remaining cloud prompts (2-5), update agents.md, and coordinate the 5-session deployment. 🚀

GitHub: https://github.com/dannystocker/navidocs/tree/navidocs-cloud-coordination Tag: v0.5-demo-ready Docs: All specs in repo root