# NaviDocs User Guide

**Version:** 1.0
**Last Updated:** 2025-11-13

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## Getting Started

### 1. Login

Navigate to https://navidocs.yourdomain.com and login with your credentials:

- Email: your-email@example.com
- Password: [provided by admin]

### 2. Dashboard Overview

The dashboard shows:
- Total documents uploaded
- Recent activity
- Storage usage
- Quick actions

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## Uploading Documents

### Supported File Types

NaviDocs accepts:
- **PDFs:** Owner manuals, service records, warranties
- **Images:** JPG, PNG, WebP (boat photos, diagrams)
- **Word Documents:** DOCX (service reports)
- **Excel Spreadsheets:** XLSX (inventory, maintenance logs)
- **Text Files:** TXT, MD (notes)

### How to Upload

1. Click **"Upload"** in navigation
2. Select file (max 50MB)
3. Enter document title
4. Choose document type (manual, warranty, service, etc.)
5. Click **"Upload Document"**

**Smart Processing:**
- PDFs with native text: Processed in ~5 seconds
- Scanned documents: OCR applied automatically
- Images: Optical character recognition for searchability
- Word/Excel: Text extracted instantly

---

## Searching Documents

### Quick Search

Use the search bar at top:

```
Example searches:
- "bilge pump"
- "engine oil"
- "warranty expiration"
- "service 2024"
```

Results show:
- Document title
- Relevant excerpt with highlights
- Document type
- Upload date

### Advanced Search

Filter by:
- **Document Type:** Manual, Warranty, Service, Insurance
- **Date Range:** Last week, month, year, custom
- **File Format:** PDF, Image, Word, Excel

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## Timeline

View all organization activity chronologically:

1. Click **"Timeline"** in navigation
2. See events grouped by date:
   - Today
   - Yesterday
   - This Week
   - This Month
   - Older

### Event Types

- 📄 Document uploads
- 🔧 Maintenance records (future)
- ⚠️ Warranty claims (future)

### Filtering Timeline

Use dropdown to filter by:
- All events
- Document uploads only
- Maintenance logs only

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## Best Practices

### Organize Documents

**Use descriptive titles:**
- ✅ "Azimut 55S Owner Manual 2020"
- ❌ "manual.pdf"

**Choose correct document type:**
- Owner manuals → "Manual"
- Service receipts → "Service Record"
- Insurance policies → "Insurance"
- Warranties → "Warranty"

### Regular Uploads

- Upload documents as you receive them
- Don't wait for "spring cleaning"
- Keep photos organized with descriptive names

### Search Tips

- Use specific terms: "bilge pump maintenance" vs "pump"
- Search by brand names: "Volvo Penta"
- Use date keywords: "2024" or "January"

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## Troubleshooting

### Upload Failed

**"File too large"**
→ Compress PDF or split into smaller files (max 50MB)

**"Unsupported file type"**
→ Convert to PDF, JPG, or DOCX

**"Upload timeout"**
→ Check internet connection, try again

### Search Not Working

**No results for recent upload:**
→ Wait 30 seconds for indexing to complete

**Search returns wrong documents:**
→ Use more specific search terms

### General Issues

**Can't login:**
→ Reset password or contact admin

**Page not loading:**
→ Clear browser cache, try incognito mode

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## Support

Need help? Contact:
- Email: support@navidocs.com
- Phone: [support number]

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## Keyboard Shortcuts

| Shortcut | Action |
|----------|--------|
| `/` | Focus search |
| `Ctrl+U` | Open upload form |
| `Esc` | Close modal |

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**Happy sailing! ⛵**